work with us

Do you love the arts?

Are you ready to make a difference?

The diverse team at NJPAC changes lives every day—through our world-class performances, arts education programs, and community engagement activities. Join us and become a part of the exciting cultural renaissance happening in Newark right now.

A little bit about njpac

  • our offices are located in the thriving cultural district of Newark, NJ.
  • we’re a passionate team made stronger by our diverse backgrounds, personalities, and skills.
  • we care deeply about our nonprofit mission and its impact on our community.
  • we offer free yoga classes, wellness workshops, and opportunities to volunteer in the community.
  • we’re proud to be an equal opportunity employer.

Open Positions

Position Summary:

The Community Engagement Associate Producer is responsible for the advancement and execution of community events hosted both on and off NJPAC campus and building partnerships through these events.  They will report to the Assistant Vice President of Community Engagement, and support the Community Engagement department administratively as needed.

Essential Production and Administrative responsibilities include:

PRODUCTION

  • Conducts research, planning and execution of Institutional Community Engagement (ICE) events which include: Kwanzaa Festival, MLK Dinner and Awards, Newark History Society, Ailey Day, Hispanic Youth Showcase, bi-annual Girl Scouts Sleepover, Advisory Council programming, panel discussions, preludes, after parties, building tours, evergreen and other initiatives that may be scheduled.
  • Conducts research, planning and execution of Community Engagement events (CEE) which include: Books on the Move, NJPAC in Our Community (Wellness Wednesdays, Jazz Jams), Community Partner events, Tabling, the Parks Project, Special projects, for a total of 100 events.
  • Coordinate production elements to proceed smoothly before, during and after the events, which includes Completing internal space requests and attending departmental production meetings and coordinating volunteer support.
  • Work with AVP to develop audiences for all community events
  • Research content on efforts from Community Engagement partners and events in our designated community
  • Work closely with the Marketing, Press Communications, Development, Graphics and Arts Education on targeted events when needed
  • Manage promotional initiatives that highlight each targeted event when needed (social media, eblasts and collateral distribution)
  • Initiate volunteer requests for community engagement
  • Initiate the development of marketing materials for community engagement events to include print, online and social media, and update community engagement website content.
  • Create invoices for consultants and teaching MLK Dinner and Awards g arts that work with community engagement
  • Initiate a marketing and promotions campaign to build audiences for each community engagement event.

ADMINISTRATION

  • Manage Tabling event schedule and manage distribution of promotional materials
  • Provide marketing support in the following:
    • -cross promotions events with other cultural entities
    • -special promotional events and activities
    • -ongoing cultivation of existing promotional and finding new promotional partners
  • Schedule all departmental meetings and prepare follow-up communications afterwards, such as memos, links, collateral
  • maintain the CE’s Master calendar,
  • Write and edit documents from letters to reports and instructional documents
  • Create and maintain CE filing systems (both digital and paper)
  • Manage CE’s bookkeeping accounts, coding, purchasing, billing and invoicing
  • Initiate volunteer requests and manage in-house assignments for community engagement
  • Perform other duties as requested
  • Provide marketing guidance for Engaged Partners to cross promotions events effectively. Research content on arts initiatives and events hosted by our Engaged partners and in the Greater Newark area

Qualifications and Special Requirements:

  • Bachelor’s degree preferred.
  • 2-4 years of event planning
  • General knowledge of event management, producing of evens
  • Must be able to work in a fast paced environment with multiple projects.
  • Excellent verbal and written communication skills.
  • Strong computer skills, specifically Excel and PowerPoint
  • Must have a valid driver license and transportation means for outside work.
  • Ability to speak Spanish preferred but not required.
  • Some scheduled nights and weekends as needed.

Please email résumé and cover letter to jobopportunities@njpac.org with the subject line Associate Producer

If your application meets our needs, we’ll reach out to continue the process. Thanks for your interest! We look forward to hearing from you.

NJPAC is an Equal Opportunity Employer

The Manager of Special Events will work with the Director of Events to plan, coordinate, and execute events for NJPAC’s Development Department and Women@NJPAC. The manager will lead the development and production of fulfillment and member events that advance donor involvement, cultivation, and stewardship. Additional responsibilities throughout the year include supporting two large–scale Fundraisers and providing administrative support for the Women@NJPAC Board of Trustees. This position is an essential aspect of the fundraising effort and supports the overall donor experience through fulfillment and member events and multi-faceted fundraisers grossing upwards of $2.8 million annually for the Arts Center.

This candidate must bring to the position maturity and professionalism and the ability to manage several projects at one time. In order to be successful, the candidate must be highly organized, manage logistics and details with ease, and bring exceptional interpersonal skills. She/He/They must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision, and be willing to work events during occasional evenings and weekends. The event manager will provide outstanding customer service, be an enthusiastic team player, pay attention to detail, and be able to manage relationships with internal staff, vendors, volunteers, trustees, and donors.

 

Event Planning and Production

  • Support strategic development and coordinate calendar of events in collaboration with Director of Events
  • Develop and execute high quality events that integrate fundraising goals and advance donor involvement
  • Manage event production including timelines, budgets, invitation lists, managing RSVPs and guest lists, and post-event follow-ups.
  • Manage event logistics including communication with volunteer leaders, consultants, caterer, internal staff, and other management or vendors depending on type of event.
  • Assist with booking spaces, arrange catering, ordering supplies, and help ensure appropriate décor (linens, florals, etc.) to meet quality expectations
  • Manage event needs for on-site production, including room layouts and manage clean-up for events
  • Prepare event materials (name tags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.)
  • Propose new ideas and best practices for event-related matters and brainstorm and research new programs and initiatives

Marketing and Communications

  • Work with NJPAC staff to oversee creation of all event materials including save the dates, invitations, eblasts, and other event collateral
    • Add new projects into Marketing workflow using Wrike Project Management software
    • Provide design concepts and copy
    • Act as liaison with internal staff for review and approvals
  • Help manage and maintain the Women@NJPAC website and social media platforms, including Facebook, Twitter, and Instagram
  • Support event journal production

Database Management

  • Update and maintain donor records with contact information, biographical updates and coding for donors and event prospect and Ask tracking in Salesforce database
  • Update and manage event invitation lists, attendance, and registration forms and pages in Salesforce database

Administration

  • Provide general administrative support to the Managing Director of Women@NJPAC, which may include Trustee stewardship efforts such as Birthday shoutouts and Board communications.
  • Coordinate and administer logistical aspects of Women@NJPAC’s Board of Trustees board and committee meetings, and special events, including reserving meeting rooms, arranging catering, materials and equipment
  • Take minutes at Women@NJPAC meetings and prepare for review
  • Provide administration duties for Women@NJPAC, including photocopying, stuffing mailings, ordering supplies and gathering resources to assist with event-related projects
  • Manage solicitation mailings for all events, gift acknowledgment and stewardship correspondence ensuring timely distribution
  • Establish and maintain event files and records

Qualifications:

  • Bachelor’s Degree; with two – three years event or related work experience preferred
  • Proficiency in Microsoft Word, Excel, Power Point, and ability to mail merge; experience in Salesforce preferred
  • Excellent communication and interpersonal skills both in person and by phone, being able to represent NJPAC with high professionalism and grace under pressure
  • Strong organizational skills and attention to detail.
  • Strong writing and proofreading skills
  • Ability to manage multiple projects and work assignments, and accomplish tasks with little supervision
  • Marketing/Social Media skills preferred
  • Design / Event Production skills
  • Must be able to work weekday evening events and weekends, when required.

Please email résumé and cover letter to jobopportunities@njpac.org with the subject line Manager, Special Events

If your application meets our needs, we’ll reach out to continue the process. Thanks for your interest! We look forward to hearing from you.

NJPAC is an Equal Opportunity Employer

Faculty Lead – Early Childhood

The team at NJPAC changes lives every day—through our world-class artistic performances, educational programs and public outreach efforts. Join us and become a part of the exciting cultural renaissance happening right now in Newark, New Jersey.

As NJPAC’s full-time Faculty Lead – Early Childhood, you’ll play a vital role in the largest arts education program in New Jersey.

  • You’ll manage our Early Childhood program, keeping us on the cutting edge of educational innovation as you oversee a wide range of classes, in-school residencies, community events and workshops—virtual, pre-recorded or (maybe, someday!) in person.
  • You’ll cultivate a creative, artistic Early Childhood faculty to deliver your programs, so get ready for a hefty dose of recruiting, hiring, training, evaluating and relationship-building.
  • You’ll teach! This isn’t only an administrative role—you’ll get your hands dirty, so to speak, in the Early Childhood classroom (online or in schools).
  • You’ll put on your marketing hat to come up with new and creative ways to share our Early Childhood program with the community and generate excitement.

A little bit about you

  • You have 5+ years as a teacher or teaching artist in PreK–2.
  • You’re knowledgeable about and committed to diversity, equity, inclusion, anti-racism, trauma-informed and culturally responsive pedagogical approaches.
  • You have leadership experience, ideally in a performing arts setting.
  • You’re an epic communicator, both speaking and writing. Maybe you’re bilingual (Spanish is a plus).
  • You’re super-comfortable with technology like MS Word, Excel, PowerPoint, Google Docs and online classroom settings like Zoom, Google Classroom, Google Meet.
  • You have a BA in Early Childhood or an arts-related field or P3 Certification. If you have an MA, that’s amazing. If you don’t have any relevant degrees, but have the experience, please, apply anyway. 
  • You love the arts, and you want to share the love!

Please email résumé and cover letter to jobopportunities@njpac.org with the subject line FACULTY LEAD – EARLY CHILDHOOD. 

If your application meets our needs, we’ll reach out to continue the process. Thanks for your interest! We look forward to hearing from you.

NJPAC is an Equal Opportunity Employer

Position Summary:
The Creative Services department is an in-house marketing, advertising, promotion, print and web design team at an engaging performing arts center. This varied and fast-paced department is looking for a bright innovative Freelance Graphic Designer who is comfortable designing for both print and web, while staying within strict branding guidelines.
Display a strong work ethic, possess a high level of energy and have a desire to take on responsibilities in a varied and fast-paced department. Candidate should work well independently and with a team, be detail oriented, and be able to work under deadlines and time constraints. Multi-tasking skills and the ability to prioritize are a must.
The job will be remote for the first month or so, and will start at two to three days a week. To work remotely you must have your own computer and internet access.

Essential Duties and Responsibilities:

  • Design digital web banners, digital billboards (both static or animated) to promote performance events and institutional communication.
  • Design print ads, postcards, brochures, poster, flyers and other print collateral to promote
    performance events and institutional communication.
  • Ensure all print and web assets meet output and media standards and requirements.
  • Keep updated on the latest trends for print, digital, web and social media.
  • Assist in modifying, revising, preparing and pre-fighting files for print output.
  • Provide assistance to Lead Graphic Designer, Senior Designer and Art Director as
    needed or requested.
  • Self-manage workloads and deadlines. Qualifications and Special Requirements:
  • Competency with the Adobe Creative Suite with emphasis on InDesign, Photoshop and
    Illustrator.
  • Video editing and knowledge of Adobe Premier Pro and After Effects is a plus.
  • A strong portfolio, which demonstrates a range of work and techniques.
  • Knowledge of typography and style sheets.
  • An understanding of Branding and Marketing is a plus.
  • Extremely detail-oriented, being able to step back and review work.
  • Ability to solve problems creatively, timely and effectively.
  • At least two years of related experience.
  • Excellent written and verbal communication skills.

Please e-mail résumé, cover letter and salary requirements to jobopportunities@njpac.org with the subject line Freelance Graphic Designer. If your application meets our needs, we’ll reach out to continue the process. Thanks for your interest! We look forward to hearing from you.

NJPAC is an Equal Opportunity Employer

Position: AED Office and Facilities Manager

Department: Arts Education

Reports To: Director of Business Operations

Status: Non-Exempt / Full-Time

Supervises: N/A

NJPAC has the largest arts education department in the state, serving nearly 112,000 families and students in grades Pre-K through 12; approx. 74% of participating students attend Title I schools. Programs include on campus and in-school performances, residencies, after school and summer arts training and professional development for teachers.

The department is located in a 30,000 sq ft building in the back lot of the NJPAC campus (24 Rector Street, Newark, NJ). The 4-story facility houses a 1500 sq ft black box theater, 15 classroom spaces including sprung-floor dance studios, music classrooms, multi-purpose spaces, and multiple office suites. It is home to constant and consistent activities throughout the year including Saturday Arts training programs, summer camps and professional development for classroom teachers.

Position Summary:

The Office and Facilities Manager is responsible for effectively and efficiently running the day-to-day operations of the Arts Education Department.  The position serves as the main point of contact for the department internally and externally and must be a skilled collaborator, provide a professional environment and ensure a high level of customer service. The Office and Facilities Manager will work in direct support of the Director of Business Operations and in collaboration with all members of Arts Education and the NJPAC’s Operations team.

The department is currently working remotely with plans to be in-person by the end of the summer. An immediate responsibility of the position will be preparing for transition back into the facility for the staff and students including preparedness and adherence to COVD-19 policies and procedures.

Essential Duties and Responsibilities:

Subject to the policies and management direction established by the Vice President for Arts Education, the duties of Arts Education Office and Facilities Manager shall include:

Office Management

  • Maintain office efficiency by maintaining appearance of common areas, organizing procedures, handling general phone and email correspondence
  • Oversee the day-to-day activities of the office and serve as the main point of contact for the department.
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement and when necessary collaborates with the institution’s facilities and operations departments.
  • Ensure peak organizational operations and provide preventative measures by identifying issues
  • Implement established policies and procedures and improve operational flow when identified
  • Coordinate internal and external resources, and cultivate relationships with vendors
  • Responsible for organization and maintenance of department network drive and filing system including defining procedures for retention, protection, retrieval, transfer, and disposal of records.
  • Attend ArtsVision meeting and Institutional calendar and event meetings as necessary
  • In collaboration with the Arts Education Operations team, ensure ArtsVision is up to date and accurate to meet all department activities.
  • Responsible for the management of volunteers, interns and program assistants.

Facilities Management

  • Manage aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested
  • Serve as the liaison to the institution’s Operations, Housekeeping, and Engineering divisions to ensure Arts Education facilities function properly and safely including: NJPAC’s COVID-19 guidelines, and fire marshal safety, black box theater code.
  • Ensures off-site location(s) for Arts Training programming meet the needs of the faculty students and staff
  • Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain and manage vendors, and coordinate with IT as necessary
  • Working with the Institution’s Operations and Production departments, will maintain in good working order the black box theater, classroom sound and digital equipment, musical instruments/inventory, and theatrical costumes and sets.

Administration

  • Assists with the development and coordination of Special Events and other Department activities by overseeing project scheduling, communication, mailing lists and mailings, invitations, program materials, site preparation, and providing on-site assistance.
  • Maintain multiple departmental calendars including staff PTO and department events
  • Serve as liaison to HR and assist in the recruitment, hiring and onboarding of new staff and faculty
  • Provide direct administrative support as needed, including scheduling appointments, meetings, and events, booking travel, mailing and shipping packages, and updating contact database and employee list, and submitting staff work records.
  • Take minutes and notes for necessary meetings including Arts Education All-Staff meetings.
  • Serve as department purchasing division and accurately tracking through Salesforce
  • Manage VP/ AVP AMEX credit card reporting
  • Perform other duties necessary to support the effectiveness and efficiency of the Arts Education Department.

Qualifications:

  • At least four (4) years experience in an office management position, or equivalent experience in a relevant
  • Deep understanding of performing arts facility and office needs.
  • Highly organized and detailed and deadline oriented.
  • Purchasing and Human Resource experience preferred.
  • Exceptional skill in Microsoft Office and Google Suite.
  • Proficient in CRM, database management – Salesforce a plus
  • Ability to represent the Department to the public in an efficient and courteous manner.
  • Excellent written and verbal communication skills.
  • Able to occasionally work on weekends and weeknights as assigned.

Please e-mail résumé, cover letter and salary requirements to jobopportunities@njpac.org with the subject line AED Office and Facilities Manager.
If your application meets our needs, we’ll reach out to continue the process. Thanks for your interest! We look forward to hearing from you.

NJPAC is an Equal Opportunity Employer

Fellow Opportunities

If you’re a college student or recent graduate, we’d love to hear from you! We can help you gain the experience you need, whether you want to learn about nonprofits, marketing, administration, film/tv, the arts—or whether you’re in the process of figuring out your path. Not only is NJPAC a great resume builder, you’ll meet and connect with staff members who could be incredibly valuable on your career journey.

To inquire: click here for more information