saturday policies and procedures 

Program Dates: Oct 7-May 11
Days: Saturdays
Times: Varies. Please review specific programs.

Location: 24 Rector Street Newark NJ, 07102 (White building with black letters that spell out ‘Music,’ ‘Dance,’ ‘theater’, etc.)

• Drop off will take place at the front entrance of 24 Rector Street. 
• If you park to drop off your artist in front of Rector Street, please make sure to escort your artist to the front entrance. There you will be met with Antonella, our Program Coordinator, and Security. 
• Parking is available in the Military Parking Garage (please see location on map above). Please bring your parking ticket to our lobby so we can provide you with a $3 sticker so you do not pay full price for parking. 
• After Artists are dropped off, they must check in at the front table in the lobby before heading to their class. They will be checked in by either NJPAC staff or volunteers.

• Pick up will be the same location as drop off.
  

• At the end of the class day, Artists must check out in the lobby before leaving the building. They will not be dismissed until they do so.
  
• Parents are welcome to park in front of 24 Rector Street. Please make sure to get out of your vehicle and let security know your artist’s full name so they can let our staff know your student is ready to be picked up. 
• Parking is available in the Military Parking Garage (please see location on map above). Please bring your parking ticket to our lobby so we can provide you with a $3 sticker so you do not pay full price for parking.

Go to http://www.elefantemusic.com
From the drop down menu, choose “Instrumental Rentals,” then “Rent Online.”
Choose “New Rental Customers- Click Here to Begin.”
Click “Start a New Rental.”
Login/create an account.
In the box, enter this code: 497132023
Select District: NJPAC Band Together
Select School: NJPAC
Select Instrument*
Complete Customer Details
As a reminder, parents will need to provide a credit card, but will not be charged for the initial rental. This is only if we do not get the instrument back or it comes back damaged.

*options are flute, clarinet, trumpet, trombone, Percussion Kit, Alto Sax, Oboe, Tenor Sax, Baritone Horn, French Horn

Although no previous jazz experience is required, all students must record a short video of themselves performing and must complete a music theory test.

This is so we can place you in the right ensemble and theory class for your skill level and make sure you get instruction that meets your needs.
Please click the link below to submit your placement.

**Placements are due by Sunday, September 24th**. Any questions, please email Mark Gross, Director of Jazz Instruction at mgross@njpac.org

Jazz for Teens Placement Submission Form 

• If you know ahead of time that your Artist will be absent or will be leaving early on a particular day, please let us know via the Arts Ed email at artseducation@njpac.org.
• If you need to call out the day of, please call or text 973-353-8057. You can also reach this number in the event of an emergency

• We use a communication platform called One Call to send reminders and notifications about our classes and absences.
• If you have received a One Call regarding an absence, but your artist should be On-Site please call or text  973-353-8057 as soon as possible.
• If you do not receive any notification within the first week of classes, please contact Antonella at artseducation@njpac.org with your artist’s name and your preferred contact information.

• We will also be using Google Classroom for announcements, assignments and materials from instructors. 

• Artists should wear comfortable and appropriate clothing and sneakers as they will be moving throughout the day.
  

• Please do not wear any type of open toed shoes, sandals, or crocs
  
• If an artist is not wearing appropriate attire including shoe apparel, a phone call will be made to the parent or guardian and they will not be able to participate until appropriate attire is provided.

• They should be bringing a bagged lunch. Artists will not have access to a microwave or refrigerator 
• No drop off food is allowed either from parents or from 3rd party providers such as DoorDash or UberEats etc. Artists are also not permitted to leave the building to buy lunch. 

• Our artists are encouraged to bring their own water bottles that can be refilled at any time during the day.
• If your Artist forgets their lunch, we will have snacks available to eat. However, there are limited snacks and cannot be used as a substitute for lunch each day. If an Artist does not have lunch multiple days in a row, a call will be made to the artist’s parent.

• Masking is welcomed but not required for artists attending classes.
  
• Artists should stay home if they display any of the following COVID-19 symptoms:
  • Fever, chills, cough, shortness of breath or difficulty breathing, fatigue, muscle/body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea/vomiting, or diarrhea
    
• If artists show signs of symptoms while they are present in class they may be removed from class that day and will need to be picked up by parent/guardian. If parent/guardian is unable to pick up their participant, alternate pick up will need to be arranged by parent/guardian.
  
• We understand that symptoms above may be non-covid related and our staff will monitor those artists and decide if the symptoms are of serious nature and enough to warrant that the artist should be picked up.

• Tuition must be paid in full or a payment plan must be in place prior to the first session.
• If an artist withdraws prior to the start of the first session, a full refund will be issued.
• If an artist withdraws after attending the second session, a 50% refund will be issued.
• If an artist withdraws after attending three sessions, all tuition payments are non-refundable.
• *Important* If an artist is absent for the first two sessions without any communication or advance notification, they will be automatically withdrawn from the program and the full tuition payment will be forfeited. This allows for additional Artists to join the program from the waitlist.

You will receive more detailed information as we get closer to the program start date but if you have any questions regarding any of the information above, please contact us at artseducation@njpac.org.